Data Security & Privacy
At Sharing Well, we are committed to ensuring the security and privacy of the information collected from individuals and organizations. We understand the importance of safeguarding sensitive data and maintaining the trust of our stakeholders. This Security & Privacy Statement outlines our practices and measures to protect the confidentiality, integrity, and availability of the information we collect.
Collection and Use of Information: a. Purpose: We collect information from applicants to assess their eligibility in Sharing Well programs . The information provided is used solely for program-related purposes. b. Minimal Data Principle: We adhere to the principle of collecting only the minimum necessary information required to fulfill any application process. c. Consent: by submitting an application, applicants consent to the collection, processing, and storage of their information in accordance with this Security & Privacy Statement.
Data Security: a. Confidentiality: We implement stringent measures to maintain the confidentiality of collected information. Access to sensitive data is restricted to authorized personnel involved in the program evaluation process. b. Encryption: We employ industry-standard encryption techniques to protect data transmission and storage. This ensures that information remains secure during transit and when stored in our systems. c. Access Controls: We implement access controls to ensure that only authorized personnel can access the collected information. Each user is assigned a unique identifier and password for authentication. d. Regular Audits: We conduct regular audits of our systems, processes, and security controls to identify and address any vulnerabilities or risks.
Data Retention: a. We retain collected information only for as long as necessary to fulfill the purpose for which it was collected or as required by applicable laws and regulations. b. Upon completion of the evaluation process, data that is no longer required is securely deleted or anonymized to protect individual privacy.
Third-Party Disclosure: a. We do not sell, trade, or transfer collected information to third parties for marketing or any other purposes outside the scope of the grant application process. b. We may engage trusted service providers or partners to assist with the certain program (grants) evaluation process. In such cases, we ensure that these entities adhere to strict confidentiality and data protection standards.
Rights of Individuals: a. Access and Correction: Applicants have the right to request access to their personal information and make corrections if necessary. b. Data Portability: Applicants have the right to request a copy of their personal information in a commonly used, machine-readable format. c. Withdrawal of Consent: Applicants have the right to withdraw their consent for the collection and processing of their information. However, this may affect their eligibility for the grant.
Changes to the Security & Privacy Statement: a. We reserve the right to modify or update this Security & Privacy Statement at any time. Any changes will be communicated through our website or other appropriate channels. b. Continued use of our services after the implementation of changes will indicate acceptance of the revised Security & Privacy Statement.
If you have any questions or concerns regarding our security and privacy practices, please contact us at hello@sharing-well.com. We are dedicated to addressing any inquiries and resolving any issues promptly.
Last updated: May 2023